gears turning resources

Author Guides & Resources

All written results of SLAC work must be properly tracked, collected, and made publicly accessible as mandated by SLAC’s DOE contract. This applies to all work performed at SLAC, or work completed collaboratively elsewhere utilizing SLAC effort.

In line with DOE Order 241.1C, Scientific Publishing Services processes and tracks all SLAC-authored research papers, theses, or reports, regardless of where such research may eventually appear (e.g., a journal article, conference proceedings, preprint archive, or server elsewhere).

It is each SLAC author's responsibility to register and upload their SLAC documents to Scientific Publishing Services by doing the following:

Put the DOE contract acknowledgment on your paper (i.e., "Work supported by the U.S. Department of Energy, Office of Science under contract number DE-AC02-76SF00515.").

For more information contact sti@slac.stanford.edu.

Scientific Publishing Services is putting together a matrix of business rules concerning SLAC publications. In the meantime, we're talking with SLAC-based collaborations to determine when publications are SLAC documents and when they aren't.

Is your paper a SLAC document?

The most important question you can ask yourself when determining whether your paper is a SLAC document or not is this:

Did you conduct the research for or write this scientific or technical paper:

while being paid by SLAC,

while working at SLAC, or

while using SLAC-funded equipment?

If the answer is YES, then it's a SLAC document!
 

  • What is an LDRD Document?

    If a document fulfills the following criteria, then it is an LDRD document:

    Author Types and Definitions

  1. SLAC Employee
    This category includes professional staff, affiliates, and postdoctoral researchers whose salaries are paid in part or in full by SLAC LDRD funds, or those receiving LDRD funding from SLAC while performing their work.
  2. SLAC User/Collaborator
    This refers to users or collaborators who are paid by another institution but utilize SLAC resources in connection with an LDRD-funded project. This includes access to office space, computer equipment, personnel, and other resources.
  3. Student
    Students who write papers or base their theses on LDRD-funded projects fall into this category.
  • What is an LDRD Author's Responsibility?
  • If your work is funded by LDRD and you are listed as an author or co-author on a document representing work funded through LDRD, then you are responsible for:
  • Ensuring the primary subject matter of the document has been exclusively funded by LDRD.
  • Work funded by other sources will introduce noncompliance with the LDRD rules against comingling of program funds and LDRD funds. For example, LDRD funds will not be use to fund projects that will require the addition of non-LDRD funds to accomplish the technical goals of the LDRD project, except as provided by legislation. Full funding requirements are available in the DOE Order 413.2B.
  • Completing the SLAC Document Registration process through the STI submission form. 

  • This process consists of ensuring that the proper SLAC and LDRD acknowledgement appears on the paper, obtaining a SLAC document number, and submitting a PDF version of the preprinted version (not copyrighted by a journal or publishing house).


    DOE Funding Acknowledgement 

  • The following DOE funding acknowledgment statement must always appear on your LDRD document, either on the title page or in the acknowledgement section.
  • "This work is supported by the U.S. Department of Energy, Laboratory Directed Research and Development funding, under contract DE-AC02-76SF00515."
  • This affiliation should be made apart from and in addition to your other affiliations.
  • Registration and Submission Information
  • By submitting LDRD-sponsored research through STI Office, you help ensure that this research is viewable by the scientific community and reported to the appropriate funding agencies. To meet these lab-wide goals, the following information elements are required by LDRD authors.
  •   Program Affiliation: This selection depends on your department affiliation such as LCLS, SSRL, SIMES, KIPAC etc.
  •   Funding Source: Choose "LDRD" and any other sponsors who provided funding support for your paper.
  •   Proposal Number: Enter the LDRD Proposal Number assigned to your project at the time of acceptance. You can also find this number on the LDRD Accepted Proposals page.
  •   Principal Investigator/Scientific Lead: Enter the name and email address of the Scientific Lead(s).
  •   Publication Information:   It is important to list the complete name of the journal or conference to which you submit your paper.
  •   Document Abstract:  Upon submission of your document,  provide a brief overview (or abstract) of the publication.  These documents are publiclyy accessible online, therefore no proprietary, sensitive, or competitively disadvantageous (to the Laboratory or lead scientist) information should be included.
  • Contact Information

For questions about your paper, contact the LDRD Program Manager Steve Williams for assistance. and for questions about SciDoc, contact Scientific Publishing Services